Your wedding day is a once-in-a-lifetime event, and it’s important to make sure that everything runs smoothly. One of the key players in ensuring that your wedding day goes off without a hitch is the wedding usher. Ushers are often overlooked when it comes to wedding planning, but they play a critical role in making sure that your guests feel comfortable and that the ceremony runs smoothly.

Choosing the right ushers for your wedding is an important task, and one that should not be taken lightly. In this article, we will provide you with tips and tricks on how to choose the right ushers for your wedding. From identifying the qualities that make a good usher, to deciding how many ushers you need, we will guide you through the process of selecting the perfect team to ensure that your wedding day is everything you’ve ever dreamed of.

Understanding the role of ushers

Ushers are the first point of contact for guests as they arrive, and they are responsible for guiding them to their seats. They also assist in managing the flow of guests during the ceremony, making sure that everyone is seated promptly and in the right place.

Ushers are responsible for greeting guests as they arrive and directing them to the appropriate seating area. They also help guests to find their seats and ensure that everyone is seated in the correct location. Ushers may also distribute programs or other materials to guests, and they may answer any questions that guests have about the ceremony or the venue.

During the ceremony, ushers may help to escort the bridal party down the aisle, and they may assist with the placement of floral arrangements or other decorations. Ushers may also be responsible for directing guests to the reception venue or other locations after the ceremony has ended.

Number of ushers needed based on the size of the wedding

The number of ushers needed for a wedding ceremony can vary depending on the size of the wedding. As a general rule of thumb, you should have at least one usher for every 50 guests. For example, if you have 100 guests, you should have at least two ushers.

However, the number of ushers needed can also depend on the complexity of the ceremony and the venue layout. If the ceremony and reception are held at separate locations or if the venue has multiple levels or rooms, you may need additional ushers to help guide guests and ensure a smooth flow of traffic.

Tips for selecting the right ushers

Starting the selection process for ushers early is important to ensure that you have enough time to find the right people for the job. It’s a good idea to begin looking for ushers as soon as possible after you have finalized the wedding date and venue. Here are some tips for selecting the right ushers:

Consider their availability

Make sure to choose ushers who are available on your wedding day and have enough time to attend rehearsals, if needed.

Look for people with good communication skills

Ushers need to be able to communicate well with guests and direct them to their seats.

Choose people who are reliable

You want ushers who are dependable and can be counted on to show up on time and perform their duties.

Think about their attire

Ushers should dress appropriately for the occasion, so consider selecting people who already have suitable attire or are willing to invest in it.

Consider their personalities

Ushers should be friendly and personable, making guests feel welcomed and comfortable.

Select people who are familiar with the venue

Having ushers who are familiar with the wedding venue can be a great asset, as they will be able to direct guests around the space with ease.

Take into account their physical abilities

Ushers may need to stand for long periods of time or help guests with mobility issues, so it’s important to choose individuals who are physically capable of performing these tasks.

Guidelines for training and preparing ushers for the wedding day

Your ushers will not only guide guests to their seats, but they will also represent you and your partner on your special day. With proper training and preparation, they can help ensure a smooth and enjoyable experience for you and your guests.

So, take the time to carefully select your ushers and prepare them for their roles to ensure a successful wedding ceremony. Here are some guidelines for training and preparing ushers for the wedding day may include:


It is essential to have clear communication with your ushers. This includes providing them with all the necessary information about the wedding day, including the schedule, seating arrangements, and any other relevant details.

Dress code

Ensure that your ushers understand the dress code for the wedding day. If you have a specific dress code for the wedding party, make sure the ushers know what it is and that they adhere to it.

Familiarisation with the venue

Take the ushers to the venue and walk them through the ceremony and reception areas. This will help them to become familiar with the layout and to better assist guests.

Seating arrangement

Ushers should know how to direct guests to their designated seats. Provide them with a seating chart and go over any special requests or needs that guests may have.

Guest assistance

Ushers should be available to assist guests with any needs they may have, such as directions to the restroom, coat check, or other facilities.


Ensure that the ushers are aware of the timings of the wedding day, including the start time of the ceremony, cocktail hour, and reception. This will help them to ensure that guests are in the right place at the right time.

Emergency procedures

Ushers should be aware of the emergency procedures and have contact information for the wedding planner or coordinator in case of any issues.

How ushers can utilise technology to improve their role

Ushers can streamline and simplify the process using technology. By using technology like wedding planning tools, such as thebigdays, ushers can efficiently manage guest check-ins, locate guest seats, and access important information related to the wedding ceremony.

This not only reduces the workload of the ushers but also helps to ensure that the wedding ceremony runs smoothly and successfully. Additionally, technology can help to reduce the stress and workload of ushers, allowing them to focus on providing excellent customer service to the wedding guests.

thebigdays wedding planning system provides a feature for wedding guests to scan a unique QR code check-in. Ushers can use their mobile devices to scan the QR code and check-in guests in real-time, which ensures that they are clear on the guest check-in status.

By using thebigdays wedding planning system, ushers can focus on their primary role of guiding and assisting guests, making the wedding day a memorable experience for everyone involved.